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Fun ways to start company meetings that are actually productive

Meetings are never something that we look forward to with bated breath. In fact, many employees dread going into their morning meetings because they know how boring and unproductive their time will be. You can change this mindset, however, by introducing some fun and simple elements into the start of your meetings.

One example is to start with a dessert cook-off, giving everyone a dessert recipes PDF to follow from and create a delicious snack to eat during the meeting. Still not sure where to start to make your meeting fun? Read on below for some unique ways to start company meetings that are actually productive.

Start with a joke…

… and encourage others to make one. Positive emotions at work lead to more productive work days, including meetings that have good end results. Starting your meeting with an appropriate joke will allow everyone to relax, and if you allow your employees to make a joke of their own, they will feel entertained and appreciated.

You will need to remember to keep your joke appropriate and not mention anything that will offend your staff. Keep it light and entertaining (a “dad joke” will suffice) and ensure that the rest of your employees follow suit. You will find the mood of the meeting improving and becoming more conducive to productivity. Make a game out of it by asking everyone to rate the jokes for funniness.

Play a pop quiz

Ideally, the quiz should focus on the topic of the meeting. For example, if you are coming up with marketing ideas for a catering company, give everyone a dessert recipes PDF and ask them to name at least three different desserts that the caterers could make.

This is a great way to ensure productivity, as it will require your staff to read through the meeting notes beforehand and have ideas in their minds already. A pop quiz will ensure that everyone is aware of all aspects of the client, such as marketing strategies and financial status. Make the pop quiz fun and engaging rather than something that makes them feel like they’ve been put on the spot and awkward.

Do something unexpected

More often than not, your meetings follow a particular setup. You start with a briefing and then work your way down the to-do list for a client or project. And while this is effective in tight-deadline situations, it can become boring if it is your go-to routine for meetings.

You could change this by taking your team for a morning walk, have a meditation period before the meeting starts, or heading to a local coffee shop for a cuppa before the to-do list is brought out. By changing your routine, your staff will feel more productive and have a more creative mindset. Be sure to ask your employees for any dietary restrictions before heading off to a coffee shop or restaurant, as you will need to be inclusive of everybody.

Foodie fun for everyone

A dessert recipes PDF shared among your staff before the meeting will grab their attention. It will let them know that the start of the meeting will be a delicious one, especially if you have included a cooking class to go along with the recipe booklet.

You could have a hot dog creation cook-off or you could ask each employee to bring their favourite breakfast food to the meeting (with enough for everyone to try, of course) and rotate this by departments. Eating during a meeting can make it feel more relaxed and will encourage your staff to think creatively. As long as it does not become too distracting, a meeting geared towards foodie fun can be fantastic for productivity.

Invite a speaker

If your meeting is focusing on specific topic or client, you can set the mood and inspire your staff by inviting a guest speaker who is an expert on the topic or someone from your client’s company to provide unique insights.

Inviting a vibrant and interesting speaker will help to boost the productivity and creativity of the meeting significantly. It will allow your staff to see things in a new way or approach a problem from a different perspective. If you cannot find a speaker who is suitable, you could ask different teams to create a presentation about their current and upcoming work.

Keep it short and sweet

While it might be necessary to have long meetings about important topics, if it is not needed in every meeting, you should try to keep them short and to the point. This way your employees will not lose concentration and they will be able to provide you with creative ideas to solutions. Start off with a fun beginning and you will soon find your employees sitting up, taking notice and thinking out of the box.

Why office morale is so important

Office morale is something that is sometimes overlooked by managers and CEOs. While they do have important tasks to focus on, employee morale should be an important aspect of any manager’s concern. Having happy workers means that your workplace is more productive and that your company culture is positive and inclusive.

 

You can send your employees on a variety of courses, such as information technology courses, communication courses or management courses to boost morale and to show them that you value their ambition and want to build them up to new heights. If you are wondering why you need to concentrate on keeping your employees happy, outlined below are the reason why office morale is so important.

Productivity levels increase

When employees feel positive and enjoy their working environment, their production levels will naturally increase. This is because they will not have a lot of stress holding them back and they will feel comfortable in the office and among their colleagues.

 

High productivity levels are not only great for managers who are looking to achieve departmental and organizational objectives, but they are also good for improving employees’ overall happiness during the working day. It can also benefit your employees by increasing their compensation (for salespeople) and their chances of being promoted.

Absences will decrease

When your employees enjoy coming into work, you will notice that the number of absences among your staff will decrease significantly. This is because motivated employees have fewer reasons to miss work.

 

If an employee is taking part in a course, such as a diploma in information technology part time then this will not count as an absence, in fact, it is part of a motivated employee. Absenteeism in the office costs the company thousands of rands in production expenses, which is why boosting employee morale is so important. You will save yourself from incurring these costs and will be creating a stress-free working environment at the same time.

There is more attention to detail

When someone enjoys what they do, they will pay attention to the details of their day. This is beneficial to your company as it means that the work which is being produced is of the highest quality and that your clients will feel that your company is truly listening to their needs.

 

When morale is low, people generally become distracted easier and will make more mistakes than usual. This will not only affect their work but also the productivity levels and the client-company relationship. Encourage your employees by praising their work and offering them rewards for hitting targets (doughnut day, anyone?) and be sure to note anyone who is falling behind so you can ask them what they need to help them work better.

More opportunity for employee collaboration

Employees who are happy and feel supported by management are more likely to enjoy working together. This means that there is more opportunity for collaboration between teams, which can lead to fantastic project ideas for clients and tight deadlines being met.

 

High morale usually collates with greater feelings of teamwork and a shared vision. This creates positive working relationships, which leads to a more collaborative workspace. You will find that your employees are more willing and happy to work together, leading to targets being met ahead of time and client projects being finished by the deadline and with extra creativity added. This helps to boost profits as well as productivity and will show clients that your staff take their work seriously and are willing to go the extra mile.

Attract and retain talent

Having high morale in your office will help you to attract and retain young and up-and-coming talent. This is because young workers are looking for a company culture that suits their needs and provides them with a stimulating and collaborative environment.

 

Talented people will not stay long if the morale of their workplace is low. You will need to provide them with opportunities, such as sending them on information technology courses in South Africa to build their skills or by allowing them to take managerial courses to train them for future roles. Having high company morale will attract new talent and continuing this morale will retain them as loyal employees.

Put your employees first

Company morale is a vital aspect of any successful business. This is because it helps to boost productivity, decrease absenteeism, encourage attention to detail and allow for more collaboration opportunities among colleagues. As a manager or CEO, you will need to ensure that your employees are happy in their roles and satisfied with their responsibilities. You will be able to retain any new employees you get because of your positive office culture and high levels of morale. Ensure that you put your employees’ needs before your own, as this will show them that you value their input and that you have their best interests at heart.

Vital leadership skills every small business owner needs

Being a small business owner means that, other than entrepreneurial spirit, you will need to have leadership skills to succeed. You will need to be able to lead your team with ease and have an understanding of all aspects of your business, including financial accounting and marketing. If you are not sure what, exactly, being a leader entails, below are just some of the vital leadership skills you will need as a small business owner.

Organisation

Arguably one of the most important leadership skills you will need is organisational skills, and this pertains to every aspect of your business. Keeping your workspace neat and tidy will help to calm your mind, and keeping your business data in order will help to make your work more streamlined.

Keeping everything organised will help you to quickly access information and make quicker business decisions. You will need to be able to organise your contact information, tasks, sales information, and all the other moving pieces involved in bringing in new business, as well as understand your financial situation. This can be done by taking a diploma in financial accounting. An organised business is one that performs well and provides customers with outstanding service and experience.

Effective communication skills

Being able to communicate with your employees and your customers is essential to the smooth running of any small business. Communication is equal parts talking and listening, with listening being vital for meeting with employees and clients.

As a business owner, you can build your success by being able to communicate your goals clearly to your team so that they are able to implement them. Listening to the opinions of the people on your team will also enable you to become a better boss, and it can improve your business operations. Without the ability to communicate your value to potential clients, you are unable

Confidence

Confidence is more of a personal attribute than a skill, but it is important nonetheless. Without confidence, you are unable to inspire trust and respect in your employees and customers. Leaders need confidence in order to make decisions and stick to them.

Self-confidence is important for small business owners as you will need to convince clients to use your skills and buy your products. If you are not confident in your business and in yourself, this will shine through in your business and will increase your profits. Confidence is an attribute that is inherent in entrepreneurs and can be built on with courses and conferences.

Strategic thinking

Thinking strategically is important to  the success of any business. This means that not only do you have a vision for your business but the ability and drive to move forward with this vision. You are able to think on your feet and use all the information available to come up with a plan of action to reach your goals.

Strategic thinking is a leadership skill that can be applied to your entire business, such as marketing and finances. Strategic marketing means that you will look at what is trending in the media and use this to your advantage in your campaign. Using strategic thinking financially could mean that you take financial accounting courses in order to better understand your bookkeeping process.

Emotional intelligence

Being emotionally intelligent means that you are able to understand and control your emotions. It will help you to understand yourself and those around you, namely your employees and your clients. It also means that you are able to act diplomatically rather than simply following a whim or an emotional reaction.

Having empathy is a part of having emotional intelligence, and empathy is what drives a small business that wants to connect with customers and give them the best customer experience possible. You should be able to effectively demonstrate emotional intelligence and use it to form connections with your employees and clients. Emotional intelligence also means that you are better able to make smart business decisions with your head rather than your heart.

The ability to adapt

Having the ability to adapt to difficult situations is vital for any small business owner. Change in the economic environment is constant, and being unable to adapt to these changes is highly detrimental to your business success. The ability to adapt also means you need to have the ability to embrace change, too.

Leaders are also able to implement changes easily and efficiently in their business. You should be able to do this without disturbing the organisation’s balances and should provide your staff with help as they strive to adapt to these changes too. Adaptability is highly important in this digital world we live in, especially for small business owners.

It’s time to upgrade your office space

Office spaces can make or break a company’s reputation. For many clients or customers, it serves as their first impression of the product or service offered. If not their first, it certainly contributes to the general impression of the brand. In today’s visual society, it’s no longer enough for your office to be practical and professional. It needs to say something about what you do and how you do it.

So, if your office space is still stuck in the functional stage, it might be time for some upgrades. Making minor changes will go a long way in representing your brand positively and increasing its appeal to your target market. Think of times you were in office spaces and how the appearance influenced your perception of the company. Whether it was good or bad, it definitely said something about what you were paying for.

Your look

The first and most obvious place to begin your upgrade is your office interior. But it’s not as easy as, out with the old and boring and in with the modern and stylish. Your office interior should match your company brand. This means that your office should reflect not only your products or services, but the personalities of the people who work there too. If you have a young and dynamic staff, it makes no sense to decorate your offices like a traditional study. The same goes for the inverse.

Start by giving your walls a fresh coat of paint. This is an opportunity to bring some colour into the space if that fits the feel of your business. Otherwise, simply applying a fresh coat of the existing colour will also freshen up the space. Next, try to change up the lighting in the building. Something as simple as opting for bulbs with warmer lighting can drastically change the feel of your office. You could also include some coloured lights in the reception area to add some vibrance. If there are sofas or other forms of seating in the space, add some decorative pillows for an extra pop of colour and detail. You can then easily change the office style every so often by just replacing the scatter cushions.

Your tech

With your stylish new office space, your old technology will seem out of place. It’s time to consider upgrading or replacing some of your machinery assets. Look into getting computers that will best suit the needs of the company staff and optimise their performance. There are machinery asset finance options for technology, which are available so you don’t have to use up all your capital in one go.

Next, it’s time to update how your information and data is shared in the office. Switching over to digital data transferring platforms such as Google Drive will not only streamline your office’s workflow but will also save paper and add to your green status. All your data will be in a secure and easily accessible location, and your staff will no longer have to lug around binder after binder of printouts.

Your staff

The final and strangely least likely place to implement change is with your employees. A common thought process is that a happy employee is a hard working one, but few business owners actually take this to heart. By implementing a few feel-good initiatives, your company morale will improve and production will soar.

Treat your employees to some new office chairs. Not only will this improve the general appearance of the office but with the added comfort, your employees will happily produce better work. Get a coffee machine for the kitchen. Your staff will be more productive if they can take quick coffee breaks inside the office. And the smell of coffee will add to that great new vibe you have in the building. Try out some bonding activities where employees can mingle and have fun inside the office. Start a lunch party so employees are encouraged to share meals and stories. This can be done in the normal lunch hour (so no loss in actual work hours) and within a budget. Simply providing beverages or snacks should suffice if everyone still supplies their own lunch.

You can also play around with other ideas like Friday games nights where employees stay after work and take part in card tournaments, for instance. Make it commonplace that weekly winners are rewarded with vouchers for time off. Interactive events like these can result in employees looking forward to coming to work.

Ultimately, you can optimise the effect of your brand on consumers by ensuring that your office space feels inviting. Your systems will function efficiently and your staff will feel comfortable and satisfied. Welcome to your new business.

Tips on revamping your office

It’s the start of a new year, the perfect time to give your office a new look. Do you work in an office that desperately needs an injection of vibrancy and colour? Making your office look attractive and appealing doesn’t have to cost a fortune. All you want is for employees to come to work in an inviting and engaging environment. Giving your offices an upgrade will make your employees happy and more productive.

Staying motivated and keeping productivity high aren’t always easy, especially if you’re sitting at a desk with an old computer and no one to talk to. You’ll often find that people who are unmotivated and always tired don’t have things set up around their office that allow them to stay focused. If that’s what’s happening in your office, then it’s time to bring about some change.

Try to create a more modern office space that’ll make employees excited to be there. Gone are the days when you used a silver key to open the main entrance. No more small offices inside one big space. Everyone’s sitting together in groups these days. Note that technology plays a big role in a modern office. It’s time to adapt and think of changing your office to a more updated style.

Here are a few things that you can do to give your office an upgrade.

Bring light into the office

Natural light in an office is the way to go. If you have the available funds to install more windows or a sliding door in your office, go for it. Employees that are exposed to light tend to be more productive. If natural light isn’t an option, then you should opt for bright lighting. Try to change the light bulbs of your office as often as possible. Brighter lighting can make a room look more cheerful and spacious.

Update security

If your business has a problem with security, you need to check this out. As mentioned earlier, people aren’t making use of the old silver key to access office buildings anymore. Technology has progressed in such a way that people now make use of tags and cards to enter their offices. Check out how turnstiles work and perhaps you can install this instead of a normal timber door with a silver key. This will cost you some money but it’s a good investment to make for your company. That way you can secure your office premises from any crime.

Create storage space

If you want to go for the more modern look and feel, then you need to declutter all unnecessary things. It doesn’t look great when you see an employee’s books and notes from last year’s presentation lying on their desks. Create storage space by adding two or three drawers to their desks. A modern office is all about space. Creating storage space will make your office look neat and professional.

Give it some colour

Going for one colour can work but it’s not always fun. You can paint the office walls white, have white desks and chairs and even have white computers. How boring is that? Be creative and add a pop of colour to your walls or desks. Try to create a statement wall that’ll catch people’s attention at the entrance of your office. Also, a plant or two and even potted plants on desks won’t do any harm. Choose a specific wall to display all your company’s photos or certificates. That’ll make the office look more homely and comfortable.

Update computers

Not giving your computers an update won’t literally blow them up but one day they’ll just become obsolete. The older hardware gets, the more likely a failure and loss of productivity will occur. Check with your IT specialist whether or not it’s the right time to upgrade your computers. The software can maybe be updated on an annual basis, while the computer itself can last you for about five or more years.  However, if you still have the old big computers, then you know it’s time for an upgrade. In today’s life, those computers aren’t being used anymore. Also, if you’re working in the digital industry you need to have the new ones as they’re faster and more effective.

Many people spend most of their time at the office. It’s almost like their second home. For a space that you confine yourself to for most of the time, it’s important to make it as practical and comfortable as possible. In order to do your best and make a success of what you’re doing, you need a workplace that’s tidy, up to date and has a professional atmosphere. It all comes down to motivation, so make sure to upgrade your office in a way that’ll keep you happy and motivated.