With cyber security becoming such a growing concern for digital organisations, it’s essential for new businesses to understand that physical security is the foundation of a private and protected data security system. Network components have to be protected on a physical level by means of a sophisticated
control and server room. If you’re a company which relies heavily on your network to operate your business, you will need to implement the following security measures to keep your network safe at all times.
Having a control room in your organisation can help you to control and monitor all network systems from one connected room. Most small businesses haven’t always got the money to employ security staff that can watch your equipment throughout the night, therefore management will need to lock down the servers before they leave. Once you’ve done this, ensure that you have good, secure locks on your doors. Anytime the room is not being occupied, it needs to be locked with a keycode for best protection. If someone who isn’t supposed to be accessing your control room does, they will have physical access to the servers, switches, routers, cables and other devices in the room, which could be detrimental to your business.
Set up video surveillance
Once you’ve secured your room, you will need to consider CCTV video surveillance for your control room equipment list so that management can view what is happening in the server room at all times. The room’s security needs to be efficient in the sense that it cannot simply be a standard door lock which opens and closes the door to the room. If you install an authentication system along with your surveillance, you will be able to set up a biometrics scan system to unlock the doors to the control room. This way, senior employees will be able to monitor who goes in and out, so that if anything were to go wrong, they would be able to track it.
Locate your surveillance camera in a place that few people know about, and make sure it’s high enough to not be tampered with. This system can be connected to mobile or email. If a movement is detected or entrance is bypassed by someone who does not have access, management will pick it up immediately and someone will be able to attend to the situation. Ideally, over time it would be best to employ a team of control room staff who can physically monitor the room and premises at all times.
Make sure the most vulnerable devices are in that locked room
Make a habit of storing your most valuable, portable assets in your control room or safely in another locked-up room the minute you leave the office. People who are interested in breaking into your offices will find a way to do so. Be it for hacking purposes or simply to steal valuable items, malicious individuals will always find a way. But if you lock up your most valuable assets in a securely monitored room, the chances of them getting in without being noticed or caught are minimal. Also, try and put together a strategy for data capturing. The minute a hacker breaks into your offices and uses a sniffer software to capture your information, they will be able to access and download all your private business files.
Don’t forget to secure your workstations
As much as it’s important to lock up your valuable assets in or outside your control room, the same goes for your employees’ workstations. Make sure they’re aware of the consequences of a cyber attack and ensure they disconnect to the network every night. Hackers who manage to break into your business can make use of an unsecured computer that is connected to your network to access your important information.
If you have computers in the office that aren’t being used, be sure to disconnect them and lock the doors of empty offices to avoid unfortunate events from happening. It would also be beneficial for you to tweak your computer systems so that they require a biometric or card reader to access over a password. Passwords can always be hacked, so you need to make it impossible for unwanted guests to log onto your server.
Pack away the backups
Backup information often gets left around the office by workers themselves, and little do they know that they’re essential for disaster recovery. If possible, try and keep your backup technology in the control room, only allowing specific individuals to access the information on behalf of the business. And, if you don’t want employees to copy any company information for their own personal use, disable all floppy drives, USB ports and any other means that could be used to connect external drives to their computers.
Protect your printers
It might sound odd, but printers are a huge security risk for companies. Modern-day printers memorise and store documents for future use, so if hackers decide to steal a printer, they will be able to access that information with ease. Make sure your printers cannot be accessed by all employees, and ensure that they are locked away in safe rooms. It’s also important to have a policy in place where any extra documents get shredded. That means that there will be no information lurking around in backup articles.
Business security starts by the physical systems you put into place. Hackers and thieves are incredibly intelligent when it comes to breaking in and achieving what they want. In fact, all the firewalls in the world won’t stop an intruder. But physical access will. Keep your business on lock-down the minute you leave.