6 effective tips for managing your time at work

6 effective tips for managing your time at work

Sitting at your desk and watching the time tick on is one of the most common, shared frustrations amongst employees. While there are certainly days when you’re extremely productive and ready to take on the day like a champion, there are other days when you can’t think about anything worse.

Well, there are various reasons why you cannot concentrate, for example, you’re tired, emotional, hungry or simply don’t have the drive to move forward on that particular day. It’s perfectly normal to experience these symptoms every once in a while, however, when it becomes a frequent thing, it’s a problem.

In order to get rid of those ‘where did the time go’ moments, and not in a good way, here are a few tips and tricks to improve the productivity of your working day and your life as a whole.

  • Organise your life

We’re all aware of the term ‘time management’ which might, in fact, be a myth, but at the end of the day, it all comes down to how organised you are. There are only 24 hours in a day, so if you have responsibilities and requirements beyond work, make sure you wake up early and kickstart your day on the right foot. It’s important to remember that your time is your own. You are in control of what you’re able to get done in a day, so once you learn to prioritise your time, you won’t be able to blame anyone.

  • Find out where you’re wasting time

Often times people leave work thinking ‘where did the time go’ when you know you’ve worked hard with little interruptions but you still can’t seem to get your work done. In these cases, you need to take a step back and reevaluate your activities. Perhaps you’re wasting precious time doing things that are absolutely unnecessary? Or you’re spending too much time doing admin or research which is stealing good, valuable time. Now, both these tasks might play an important role in your job, but if they’re causing you to slack in other areas then you certainly need to take a step back and start time tracking your tasks.

  • Align your surroundings with your goals

The old school to-do list is one of the best ways to manage your time and set goals. The first goal you set should be organising and cleaning your desk. Once you declutter your space, you will be able to sort out your priorities and plan accordingly. If you want a clock at your desk, there are many modern wall clocks in South Africa that you could order online to spruce up your desk space. The same goes for any other space in the office. Take the kitchen, for example. Small things such as kitchen accessories and, again, modern wall clocks in South Africa are a few of the essential items you need to make a difference to yours’ and your colleagues’ space. After all, you spend the majority of your life at the office, so you need to purchase any kitchen utensils for sale and office accessories that will give your working space a revamp.

Another tip with work goals is filtering out any negativity in your personal life. At the end of the day, you spend most of your time in front of your computer or speaking to clients, so if you’re struggling with personal challenges, you’re going to need to focus on them before you can eliminate them. Personal behaviour always has a way of interfering with your work life, so clear your head before you set goals.

  • Use time management tools

Some companies make use of computer time tracking tools where employees are required to track their every task. As far as organisational tools go, make use of digital calendars and event scheduling to remind you about particular tasks. You will also be able to manage project success online as you ensure that whatever process you use works best for what your daily tasks are. It should also be trackable, so that you can be fully aware of your performance, and what you should be doing better.

  • Prioritise your days

Each morning, you need to prioritise your tasks for the day. Be realistic with your pace and with how many tasks you think you’re going to get to. Within saying this, you need to prioritise properly. Learn how to allocate your time according to urgent and least urgent so that you can make a concerted effort to work on tasks that play a bigger role. At the end of the day, having an organised and structured approach to your day will make you feel more focused on achieving your goals.

  • Learn to delegate

People who enjoy being independent and doing everything themselves will understand how difficult it is to delegate their work to other members of the team. If this sounds like you, you need to make an effort to pick up this skill and learn to be okay with passing work on to others for your own personal state of mind. It’s not always ideal having to delegate your work, especially when you want to finish something yourself, but if everyone has to rely on you all the time you’re going to have a breakdown. The problem with doing everything yourself is that one day an issue is going to arise which is going to set you back, so rather accept assistance and focus on completing what you can to the best of your ability.

Final words

As a result, there are so many different ways to be more productive in the workplace. As they say, time is money, and it’s important to take control of your time and maximise your days to their full potential. Once you’ve set your mind to something, it’s up to you to achieve it.